Best 10 Corporate IT Equipment Leasing Firms in KL

Corporate IT procurement in Kuala Lumpur is moving away from outright cash purchases. MFRS 16 lease accounting rules and the recurring need for hardware refresh cycles push many companies toward structured leases from financing firms and vendor-captive leasing arms. Lease contracts are written in MYR, subject to stamp duty on the principal amount, and monthly repayments are typically debited via Direct Debit (JomPAY or GIRO). The following ten firms operate actively in the KL market and handle assets ranging from notebooks to rack-mounted servers.

1. Evermore Systems Sdn Bhd

Evermore Systems runs asset lifecycle operations from its Shah Alam headquarters and a KL sales office. Its leasing program covers new and refurbished IT equipment with 12–36 month terms. Each leased asset is tagged with a barcode or RFID label, and Evermore performs certified data erasure (NIST 800-88 compliant) during end-of-lease returns. The company offers three end-of-term options: return, renew, or purchase at the residual value stated in the contract. Their buyback calculations are based on current Remarketing Index values for enterprise hardware, not depreciation schedules.

2. Quantum Leasing Sdn Bhd

Quantum Leasing is a boutique equipment financier with a registered office along Jalan Ampang. They finance both hardware and software licenses, including ERP implementations and Microsoft enterprise agreements, as long as the software invoice is issued by a Malaysian-domiciled reseller. Lease terms run 12–48 months, and approvals for audited corporates typically take under five working days. Repayment is collected via direct debit on a monthly or quarterly basis. Quantum does not gate leasing against a single supplier invoice — they pay multiple invoices under a single master lease.

3. Public Leasing Corporation Berhad

Public Leasing Corporation is the equipment-financing arm of Public Bank Berhad. Their lease products cover servers, networking infrastructure, POS terminals, and office automation equipment. As a Bank Negara Malaysia-regulated entity, their documentation is stricter than non-bank lessors: directors’ personal guarantees are required for facilities above RM500,000, and the lease is secured by a debenture over the specific equipment serial numbers. Tenor ranges from 24 to 60 months. Existing Public Bank current account holders can get a reduced effective interest rate through tied deposits.

4. Kenanga Leasing Sdn Bhd

Kenanga Leasing, part of Kenanga Investment Bank Berhad, provides lease financing for IT workstations, laptops, and small servers. Their standard contract is 24–36 months with a minimum facility of RM50,000. A distinguishing feature is their early-settlement penalty policy, which is capped at 3% of the outstanding principal. Kenanga does not finance consumables like toner or cables, but they do allow the lease value to include a 12-month manufacturer extended warranty, added to the invoice amount during lease calibration.

5. Ricoh Malaysia Sdn Bhd

Ricoh Malaysia leases multifunction printers, production printers, and document workflow scanners. Their lease is bundled with Ricoh Streamline Cloud analytics, which provides per-user print volume tracking and cost allocation by cost centre. Contract terms are 36 months with a click-charge model: the monthly rental covers a base volume of prints, and excess pages are billed per page. Maintenance, firmware updates, and replacement of consumables (except paper) are included. Ricoh’s KL service team covers the Klang Valley with a four-hour response SLA.

6. Fujifilm Business Innovation Malaysia Sdn Bhd

Formerly Fuji Xerox, this firm leases ApeosPort series MFPs and office printers under a full-service model. The lease covers installation, training, preventive maintenance, and firmware upgrades for the entire contract period. Billing is in arrears on a monthly cycle, and the invoice breaks out SST separately so finance teams can claim input tax. Their end-of-lease haul-away service includes secure disposal of hard drives with a certificate of destruction. Fujifilm Business Innovation does not lease third-party brands — the lease is limited to their own equipment.

7. Canon Malaysia Sdn Bhd

Canon Malaysia operates a leasing programme for its imageRUNNER ADVANCE series, large-format plotters, and document scanners. The lease package lists the equipment price, maintenance fee, and financing charge in separate line items. Canon’s dealer network in Low Yat Plaza and the PJ area handles the hardware delivery, while Canon’s direct finance team processes the lease agreement. For corporate clients with a centralised IT department, Canon offers a multi-device lease that mixes high-volume MFPs and desktop scanners under a single monthly invoice.

8. NEC Malaysia Sdn Bhd

NEC Malaysia leases enterprise-grade network equipment, servers, uninterruptible power supplies, and UNIVERGE 3C communications systems. Their leases are structured as operational leases under MFRS 16, which means the equipment remains on NEC’s balance sheet and the client takes an operating expense. Installation, configuration, and on-site hotline support are included in the contract. NEC requires a minimum lease term of 36 months for network hardware due to the engineering cost of site surveys and cable certification.

9. Dell Financial Services (DFS)

Dell Financial Services is the captive leasing arm of Dell Technologies and operates in Malaysia via approved partner financing agreements. DFS leases PowerEdge servers, PowerStore storage arrays, Latitude laptops, and Precision workstations. The standard Fair Market Value (FMV) lease runs 24–36 months and allows annual hardware refreshes. Clients may also choose a 10% purchase-option lease, where the equipment transfers to the client at the end of term for 10% of the original price. DFS calculates monthly rentals based on the Malaysia commercial interest rate applied to the invoice value, with no stamp duty payable when the contract is structured as a financing agreement.

10. HP Financial Services (HPFS)

HP Financial Services finances HP and non-HP equipment as part of a broader IT lease, covering EliteBooks, ZBook mobile workstations, ProLiant servers, and retail POS systems. HPFS supports a 24-month swap-up programme: at month 24, the client returns the old hardware and extends the lease to cover a new configuration without calculating residual values on the old equipment. All leases include HP’s Secure Erase certificate for data-bearing devices. HPFS processes lease applications through HP Gold and Platinum partners in KL, and the lease rate is fixed for the entire term.

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